| Vendor | Category | Phone | Total | Paid | Status |
|---|
| Name | Side | RSVP | Meal | +1 | Notes |
|---|
Planning a wedding is logistics. The dress, the venue, the music — those are creative choices, and you already know what you want. The exhausting part is the spreadsheet underneath it all: budget allocations, vendor deposits, guest counts, RSVPs, meal selections, the timeline that ties everything together. This wedding planner template handles every one of those moving parts in a single tool that auto-saves to your browser and never charges a monthly fee.
Brides, grooms, parents footing the bill, and wedding planners who manage three or four weddings a year and don't want to pay $40/month for software they barely use. If you're getting married in the next 18 months and you've been bouncing between five Google Docs, two spreadsheets, and a Pinterest board, this consolidates all of it.
1. Set the wedding date and venue. At the top of the page, click the couple names to edit them. Click the date field to pick your wedding date — the countdown updates instantly so you always know how many weeks out you are. The venue is editable inline.
2. Set your total budget. In the Budget tab, enter your total budget at the top. The chart on the right shows allocation across nine standard wedding categories — venue, catering, photography, attire, flowers, music, stationery, rings, and miscellaneous. Edit any cell and the donut chart updates. When you over-allocate, the bars turn rose so you can see it at a glance.
3. Add your vendors. In the Vendors tab, click "+ Add Vendor" for each business you're booking. Enter the name, category, total cost, deposit paid, and balance remaining. The summary row at the top totals every deposit and every balance so you always know what's still owed and when.
4. Build your guest list. In the Guests tab, add each person with their name, RSVP status (pending / yes / no), and meal selection (chicken / beef / fish / vegetarian / kids). The counts at the top auto-tally for your caterer — they will love you for this.
5. Work the 12-month timeline. The Timeline tab comes pre-loaded with a standard 12-month wedding planning checklist. Check items off as you go; the progress bar fills automatically. You can edit items, add new ones, or delete what doesn't apply.
6. Build your day-of schedule. The Day-Of tab is your wedding-day minute-by-minute. Add slots like "10:00 AM — Bridal party hair & makeup" and the printable summary stays day-of-clean.
Edit the budget categories before you fill them in — every wedding is different, and the default nine may not match your priorities. If you're skipping flowers and going all-in on photography, change the labels first so the allocation chart tells the right story.
Use the vendor balance column to drive your monthly payment schedule. Most vendors want a 50% deposit at booking and the balance 30 days before the event. The balance column is your "must-pay-by-the-30th" list.
Print the day-of schedule for your maid of honor, best man, and venue coordinator. They handle the logistics on the day so you can actually enjoy your wedding.
The version above is a working sample with placeholder names. Build a custom version branded with your colors, your venue, your wedding hashtag, your vendor list, and any non-standard categories (welcome bag drop-off, second-day brunch, rehearsal-dinner logistics) in under two minutes at yoursaas.diy. Pre-built personalization is $19. A fully custom build is $97.